Conference Participation
Attending academic conferences is vital for disseminating research and strengthening professional networks. The R&D Center provides support for eligible conference participation through a structured approval process. Conferences are categorised into two types: regional and international, each with specific requirements and approval timelines.
Step-by-Step Application Process
Step 1: Obtain the Application Form
Step 2: Submit Your Application
Complete the form and attach all required supporting documents, including your official conference acceptance letter. Submit the complete package to your designated faculty R&D email address
Step 3: R&D Committee Review
The R&D Center will review your application for completeness before presenting it at the monthly R&D Committee meeting.
Decision and Financial Processing
The post-committee process mirrors that of the research grants:
If Approved:
The HR Office will notify you of the decision number within 20 working days. Following this, the Financial Department requires two weeks to process travel and registration support.
IMPORTANT ALERT: For regional conferences, the application must be submitted at least one month prior to the conference date. For international conferences, at least 2 months prior to the conference date are required to ensure timely processing and approvals.
For international conferences, once the R&D Committee approval is obtained, the Letter to HQ – International Conference form will be available on the R&D portal; it must be completed and submitted to the R&D Center.
If Rejected:
A formal rejection email will be sent directly to you from the R&D Center.
Post-Conference Requirement
Upon returning from the conference, all attendees are required to complete and submit the Conference Participation Report – Closure form to finalise their file with the R&D Center.
